Tender Opening / Closing

Last fri, I was scheduled to represent Finance in the tender opening/closing process for 2 stations. Other than the rep from Commercial and myself, there is a representative from HR. 1 of the keys to the tender box is held with HR while the other one is with Finance.

The tender is supposed to be closed at 2pm sharp on 15Aug08. Just 2mins before 2pm, there was a lady who came in and said her daughter is on the way to submit the tender and asked us to wait. The HR rep and the receptionist said the tender will be closed at 2pm sharp and we won’t wait. However, the lady kept on repeating that her daughter is on her way. When the comm reps were here, it was 2pm sharp and still the daughter did not appear. The comm rep said, ok, we will wait till 2.01pm. Still the daughter did not appear. So, that’s it, we opened the box and took out all the tenders and went to a meeting room.

Sure enough, the daughter appeared like 5 or 10mins later and the recept tried her best to explain the situation but to no avail. As such, the HR rep went out to explain the situation. If there are 5 persons who ask us to wait, then we will never be able to close the tender.

Normally, the comm side will key the numbers into a spreadsheet, then print them out for the 3 rep to check & sign. As they lack 1 laptop, I volunteered mine and so I also helped in keying in the numbers. We finished checking, verifying everything at abt 630pm. Oosh...quite tired but it was quite fun. Felt like an idol cos signed a lot on that day :p